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Document Controller



Jupitervej 6, 6000 Kolding, Danmark

ID: 2437758
Indrykket for 100 dage siden
Job Description

Do you want to change the future?

We are offering an exciting opportunity as Document Controller in the growing and exciting offshore wind marked to play an important part in paving the way for Vattenfall and its customers and partners towards a sustainable, green energy and fossil free future!  

You will become part of our Document Management Department with 25 skilled and enthusiastic colleagues who all support ongoing offshore wind project and sites. We are a diverse department with colleagues located across Northern Europe, and we offer a great extent of freedom to plan and perform your work. You will work independently, but colleagues are always at hand when necessary, and we meet up regularly to share knowledge and offer support where needed.

In the Document Management department we offer dedicated support to all asset projects and operational sites within Business Unit Offshore. Being part of Project Management Support area, we have “here to help” as part of our DNA.

Our short-term goal is to keep all project and sites compliant when it comes to document management. Our long-term goal is to standardize how we across BU Offshore work with document management, so we unify across project and across sites and get bet at delivering dedicated support in an efficient way to the benefit of all.

Join our journey towards Fossil Freedom

As our new Document Controller for Operation and Maintenance (O&M) you will deliver support to one or more operating windfarms. Your daily tasks include managing permission set-up, implementing workflow solutions, helping with setting up metadata, views and libraries in SharePoint and moving documentation from SharePoint to SAP DMS. You will also act as Quality Control for incoming documentation, start workflows, and update status on documentation.

More specifically you will:

  • Implementation of the Document Management procedures, processes, templates, applications, etc.
  • Gate keeper of the document control rules, procedures and systems
  • Run and manage the DMS for the project
  • Ensure that engineering documentation meets the established standards and deadlines
  • First line support for document control related issues
  • Distribution and follow up of documentation to internal and external stakeholders
  • As super user for the IT solutions, train project teams to ensure and enable proper understanding and use of the document control processes and systems
  • Take active part in the Document Management network and interface with other departments, and share and implement best practices of Document Management


Work location can be in Kolding in DK, Amsterdam in NL or Hamburg in GER. Some travel can be expected.


For succeeding in the role


You have the ability to built partnerships and work collaboratively with others to meet shared objectives. You relate openly and comfortably with diverse groups of people and have the ability to anticipate and balance the needs of multiple stakeholders. You can develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences. You gain the confidence and trust of others through honesty and integrity.

You have a structured way of working and you plan and prioritize work to meet commitments aligned with organizational goals. You are motivated and result driven.

Furthermore, you have

  • Proven track record within the field of Document Management processes and systems
  • Minimum 2 years of relevant work experience or more than 7 years for Senior Document Controller
  • Strong English communication skills, both spoken and written
  • Knowledge of the wind business and/or operational sites
  • Structured, pro-active approach and able to go into the details whilst maintaining the overview
  • Stakeholder manager and team player skills
  • Advanced user skills of O365 / SharePoint and SAP DMS

Additional Information

Our offer 

We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as ‘Ask and Share’ concept is essential for the way we work. We offer attractive employment conditions (smart working, flexible working hours and a good-work-life balance) and opportunities for personal and professional development. Click here for further information. . 

More Information 

We welcome your CV and motivation letter in English, no later than the 12th or December. We kindly request that you do not send applications by any means other than via our website due to GDPR. 
For more information about the recruitment process you are welcome to contact our recruiter Antje Niklas Rehn via mail: [email protected]

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Click here for further information. 

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, Validata. 

Since Vattenfall is a part of the Swedish critical infrastructure, many of our services are security classed. If this position is security classed the final candidates might be subjected to a security vetting process, according to the Swedish legislation. 
We look forward to receiving your application! 

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