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Apm Terminals - Aarhus A/S

Executive Assistant (Maternity Cover)


ID: 2231136
Indrykket for 133 dage siden

Reports to: Vice President

Location: Copenhagen

A.P. Moller - Maersk is an integrated container logistics company responsible for moving 20% of global trade annually. With a dedicated team of over 80,000 employees across 130 countries, we go all the way to connect and simplify global trade, and help our customers grow and thrive.

The global Maersk Logistics & Services Product organization is responsible for leading Maersk into the next chapter of becoming a true integrator of end-to-end logistics through designing and launching products and services (solutions) with the customer at the centre. We are at the forefront of developing cutting-edge technologies to improve the customer’s experience with personalized and automated digital journeys that enable Maersk customers to access standardized products and services seamlessly. With a presence in 150+ countries, we are improving life for all by integrating the world.

In this role you will be directly exposed to C-suite leadership in Maersk and by nature of the role you will build a strong network within Maersk. You have the possibility to grow in the role and more into a more senior role with more responsibilities after +2 years. If you are passionate about leading and building a global business, taking on the challenges on behalf of our Customers, and working with a fantastic group of colleagues, reach out to us.

The Executive Business Partner plays a vital role in providing administrative support to the EVP, Logistics & Services. You will join a small yet key support team consisting of you, the Head of Projects and a Student Assistant. You will be successful in this role if you are highly organized, proactive, detailed-oriented, data-driven, and have experience supporting senior executives. You will also get to do project management from time to time for cross-functional events, global offsites and team projects.


  • Closely monitor and manage VP’s calendar, time, and travel activities, proactively prioritizing key priorities and deliverables based on requests from multiple partners at various levels.
  • Organise team meetings and events, prepare agendas and materials, capture detailed notes, and track action assignments, priority, and status.
  • Act as a bridge and trusted partner between EVP, his leadership team, and key stakeholders across the Maersk organisation.
  • Manage and support projects within the organisation (e.g., event planning, on– and offboarding, coordination of meetings with internal and external partners, drive staff meetings and All Hands meetings and more).
  • Update EVP’s Distribution Lists, Microsoft SharePoint sites, and support draft/posting of relevant communications to Teams/Yammer to support change management.
  • Drive team engagement activities and be the culture champion for the team.
  • Book EVP’s travel, track and submit expenses and approve expenses across the function.
  • Travel internationally to support events as needed is expected.
  • Qualifications

  • Experience supporting senior stakeholders, including C-suite level, is an advantage
  • Outstanding attention to detail in a fast-paced and changing environment
  • Proactive in setting and managing tasks and priorities in an international organization
  • Excellent stakeholder management and organizational skills, interpersonal and collaborative team skills and a true can-do attitude.
  • Strong communication skills; ability to clearly communicate written and verbal messages to diverse and large audiences across many formats.
  • Experienced Project Management skills; ability to drive results and remove unnecessary complexity.
  • Demonstrate good judgment, tact, and discretion when dealing with confidential and highly sensitive information.
  • Demonstrated resourcefulness, ownership over responsibilities, and ability to work independently and multi-task
  • Husk at skrive i din ansøgning, at du så jobbet hos Ofir

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