UNOPS
Management Specialist (Internal Candidates Only)
Fuldtid
Permanent
UNOPS supports the successful implementation of its partners’ peacebuildin...
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
This position is located in the Risk and Compliance Group (RCG). RCG is a strategic amalgamation of key Second Line of Defence functions at UNOPS headquarters, embodying UNOPS’ commitment to managing corporate risks effectively and aligning UNOPS’ operations with UN core values. RCG’s focus is on ensuring best practices in risk management, quality, compliance, internal controls, and due diligence.
RCG is now looking for a Management Specialist to support the Director in the planning and coordination of activities within RCG and across other teams within the organisation.
Under the supervision of the Director RCG, the Management Specialist is responsible for driving communication, collaboration, and alignment. The Management Specialist is responsible for day-to-day management and business operations coordination, including management of the Director RCG agenda, communication with senior stakeholders, documents analysis, events coordination, and support to operating procedures. The Management Specialist serves as a coordinator of executive-level decision-making, drives the internal communications strategy for the Director of RCG and supports project execution.
The incumbent will be working under the supervision of the Director RCG. They ar...
The incumbent will be working under the supervision of the Director RCG. They are expected to work and liaise closely with the different teams and units within HQ and Regions. The functional responsibilities are as follow:
Support the Director RCG in the implementation of UNOPS strategic planning and business planning processes, including supporting monitoring of progress to ensure visibility for the Director RCG.
Support the development and implementation of RCG’s short- and long-term strategic roadmap by translating the Group’s goals and priorities into workplans, collaborating with Group members to steer, monitor and report on progress while gaining consensus from multiple stakeholders where necessary
Identify and oversee quantitative and qualitative analytical analysis required to support the design, development and roll out of strategic initiatives and/or recommendations.
Attend meetings, working groups, and task forces.
Identify potential risk/issues, assist in troubleshooting.
Support the Director RCG in monitoring and following up on the various initiatives under the responsibility of the Office of the Director.
Communications & Coordination:
Be responsible for the internal communication strategy for RCG. Actively liaise with the Communication Group and RCG Team Leaders to develop an effective yearly internal communication plan that will state RCG’s objectives, mission and values, inform personnel on current initiatives and events and future plan, as well as on responsibilities and processes.
Prepare relevant briefings notes and information material for meetings and events, internal meetings with Regions/HQ directors, meetings at UN level, meetings with Member States and others as relevant.
Draft talking points as appropriate on behalf of Director RCG, ensuring consistency and alignment of positioning in the various management, governance and external fora, as well as briefing papers and inputs to speeches as requested.
Support planning and delivery of events and workshops
Support the coordination of corporate cross-functional initiatives within RCG.
Establish solid working relationships with senior managers and other key stakeholders.
Develop and manage the RCG calendar to provide appropriate overview of events and meetings.
Knowledge Management:
Facilitate and coordinate collaboration, knowledge and best practice sharing across UNOPS.
Leverages external benchmarking to propose ideas of improvement for internal processes.
Contribute to knowledge management initiatives.
Monitoring and Reporting
Collect input and feedback related to patterns and trends to enable data analytics and propose efficient and relevant process and system improvements to ensure services are aligned with the organization’s changing needs and objectives.
Prepare and review operational reports with the aim of identifying risks and/or areas of improvement and providing inputs for an action plan.
Drive the change management associated with these initiatives and compile KPIs for monitoring these activities
Develops and implements sustainable business strategies, thinks long term and ex...
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education: Master's degree in business administration, political science, i...
Education:
Language Requirements:
Contract type: ICAContract level: I-ICA-2
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