Project Admin

Do you want to shape the future?

We are offering an exciting opportunity as Project Admin to be an important part in paving the way for Vattenfall and its customers and partners towards a fossil free future!

As our new Project Admin you will contribute to a fossil free future by ensuring a high-quality, compliant and swift execution of the Procure-to-Pay process in Offshore Wind Projects. You will be in charge of supporting the whole Procure-to-Pay process which includes managing requests for purchase requisitions, reviewing and coding incoming invoices, managing invoice approval process, and initiating manual payment orders for urgent or significant transactions.

Join our journey towards Fossil Free Living within one generation.

The Project Administration Team provides administrative support to projects in the whole offshore wind development chain from Market Development, Product Lines, Construction and Operation & Maintenance. The projects vary in size from small, medium to large-scale construction projects.

You will report to the Head of Project Administration, but your daily work will be in the project(s) that you support, where you will work closely with the project management team and project team members.  

Main responsibilities and tasks

• Managing purchase requisitions and framework agreements
• Reviewing and coding invoices
• Interfacing and communicating with project stakeholders
• Initiating manual payment and order-to-cash
• Maintenance of purchase order
• P2P Process Improvement
• Ensure the compliance of all Procure-to-Pay activities
• Conducting onboarding of new Offshore project team members

Location

Work location can be in Kolding in Denmark, London in UK, Stockholm in Sweden and Hamburg in Germany. Some travels to our other European offices van occur (2-4 times a year).

For succeeding in the role:

As our new Project Admin you have a structured way of working and have the ability to plan and prioritize work to meet commitments aligned with organizational goals. You can analyze and solve problems. You are detail-oriented with a commitment to accuracy. You operate effectively, even when things are not certain or the way forward is not clear and the ability to prioritize tasks in a fast-paced environment.

You are communicative and can anticipate and balance the needs of multiple stakeholders.

Furthermore, you have:

• A relevant educational background in Business Administration, Finance, Project Coordination or similar
• Professional work experience from a similar role with responsibility in procurement, accounts payable, administrative tasks, ideally from construction and/or large-scale projects, preferable in the wind industry
• Excellent English communication skills, another Vattenfall language is an advantage
• Experience in dealing with external and internal stakeholders
• Proficient in procurement and finance software applications, preferably SAP
• Superuser-knowledge in Microsoft Office suite (in particular: PowerPoint, SharePoint, Excel and Word)

Our offer 
We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as ‘Ask and Share’ concept is essential for the way we work. We offer attractive employment conditions (smart working, flexible working hours and a good-work-life balance) and opportunities for personal and professional development. Click here for further information.  

More Information

We welcome your application in English (including your CV and cover letter showing your motivation). We kindly request that you do not send applications by any means other than via our career page due to GDPR and no later than the 15th of March 2024.
 
For more information about the recruitment process you are welcome to contact our recruiter Antje Niklas Rehn via mail: [email protected]. 

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Click here for further information. 

To get in contact with the representatives, please call Vattenfall´s switchboard +46 8 739 50 00. Trade union representatives in Sweden: Rolf Ohlsson (Akademikerna), Inger Strandberg (Unionen), Christer Gustafsson (Ledarna), Juha Siipilehto (SEKO). 

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, Validata. 
 
We look forward to receiving your application!