Danish Affiliate Assistant and Office Manager

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Job Description

About This Role

The Danish Affiliate Assistant and Office Manager will support the Danish affiliate for organizational and administrative tasks and project-related tasks. You will work closely with the Danish affiliate staff, helping to meet and complete the strategic priorities at local and regional level. A particular focus and support toward the establishment of the Alzheimer's disease franchise is a priority. The role requires that you will be involved in the planning and execution of physical and digital meetings and educational activities/programs across all TAs in alignment with the appropriate colleague.

The Danish Affiliate Assistant and Office Manager role includes a lead role on processes and procedures related to the key strategic- and tactical activities within the Danish affiliate (such as external stakeholder engagement management, event close-out, medical/scientific material approval, advisory boards, contracting, etc.), provide robust insights and data analysis for the country and support on budget- and purchasing related topics. The role reports to the Country Manager Biogen Denmark.
 

What You’ll Do

Project Manager responsibilities

Project management activities for the Danish Affiliate Teams:

  • Ensure planning and execution of meetings and educational activities/programs across. In collaboration with the appropriate colleagues, define, build and execute Danish Affiliate projects, e.g., Webinars, Policy Round Tables, Congresses etc.
  • Culture of performance and executional excellence:
  • Work with finance to run forecast analytics, review monthly budget and forecast reports provided by finance. Contract management: Upload new contracts in Determine and maintain existing and handling sponsorship management: in Foundation Connect.
  • Project Management:
  • Take ownership of projects and initiatives as agreed with Head of Medical & V&A.
  • Business Operations

    Provide administrative support and project management activities for the Danish Teams:

  • Reporting and support Business operations including External Engagements (Advisory boards, congresses, medical educational Events), Sponsorships, Grants & Giving, Meeting Management, Vendor Management, KME Engagement etc.
  • External Engagements Operations:
  • Manage engagements with KMEs and HCPs and coordinate activities with the appropriate stakeholders at local and regional levels.
  • Thorough knowledge of function and use of External Engagement software (ESE tool) and cross-border engagements and global reporting of SoMe content (Orion)
  • Manage contracts, POs, payments for external engagements
  • Drive KME Engagement Hub for the Danish affiliate.
  • Meeting / Congress management

  • Manage and coordinate the planning and execution of local/ regional/Global educational meetings, Advisory boards, congresses etc.
  • Organization of internal and external meetings incl. tracking of meeting minutes, action items and general filing
  • Liaise with ENLI when applicable
  • Material management
  • Support and ensure that medical materials (for advisory boards / congresses, FMSM, SRLs, publications etc.) go through appropriate material review and approval (DSMR) process
  • Office Management

    Act as the Office Manager in the Danish Affiliate Office.

  • Responsible for all office related matters (furniture, kitchen (food and beverage), cleaning, flowers, IT equipment etc.)
  • Manage and responsible for updating all quality matters with Global Security.
  • Secure all meetings in Cvent with focus on Strategic Meeting Management
  • Make sure that the Biogen Reception is running
  • Who You Are

    You have experience from the pharmaceutical industry in a role where you were involved in the planning and execution of project management activities while being responsible for all office related matters. You are a strong team player with an ability to deliver with efficiency and discipline.

    Qualifications

    Required Skills

  • Three or more years in pharmaceutical industry with a focus on functional operations, process optimization/execution, systems implementation
  • University degree preferred and training in IT, Science or business and administration
  • Spoken and written proficiency in Danish and English
  • High level of IT skills (MS Office programs as a minimum)
  • Proficiency with computers and the ability to quickly learn new technologies and processes
  • Experience in managing and leading initiatives in addition to driving quality and governance efforts at a local level and cross-functional
  • Excellent communication skills.
  • Why Biogen?

    Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

    Videos To Watch

    I'm interested

    Skriv i din ansøgning, at du fandt jobbet på ofir.dk


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    Danish Affiliate Assistant and Office Manager

    Job Description

    About This Role

    The Danish Affiliate Assistant and Office Manager will support the Danish affiliate for organizational and administrative tasks and project-related tasks. You will work closely with the Danish affiliate staff, helping to meet and complete the strategic priorities at local and regional level. A particular focus and support toward the establishment of the Alzheimer's disease franchise is a priority. The role requires that you will be involved in the planning and execution of physical and digital meetings and educational activities/programs across all TAs in alignment with the appropriate colleague.

    The Danish Affiliate Assistant and Office Manager role includes a lead role on processes and procedures related to the key strategic- and tactical activities within the Danish affiliate (such as external stakeholder engagement management, event close-out, medical/scientific material approval, advisory boards, contracting, etc.), provide robust insights and data analysis for the country and support on budget- and purchasing related topics. The role reports to the Country Manager Biogen Denmark.
     

    What You’ll Do

    Project Manager responsibilities

    Project management activities for the Danish Affiliate Teams:

  • Ensure planning and execution of meetings and educational activities/programs across. In collaboration with the appropriate colleagues, define, build and execute Danish Affiliate projects, e.g., Webinars, Policy Round Tables, Congresses etc.
  • Culture of performance and executional excellence:
  • Work with finance to run forecast analytics, review monthly budget and forecast reports provided by finance. Contract management: Upload new contracts in Determine and maintain existing and handling sponsorship management: in Foundation Connect.
  • Project Management:
  • Take ownership of projects and initiatives as agreed with Head of Medical & V&A.
  • Business Operations

    Provide administrative support and project management activities for the Danish Teams:

  • Reporting and support Business operations including External Engagements (Advisory boards, congresses, medical educational Events), Sponsorships, Grants & Giving, Meeting Management, Vendor Management, KME Engagement etc.
  • External Engagements Operations:
  • Manage engagements with KMEs and HCPs and coordinate activities with the appropriate stakeholders at local and regional levels.
  • Thorough knowledge of function and use of External Engagement software (ESE tool) and cross-border engagements and global reporting of SoMe content (Orion)
  • Manage contracts, POs, payments for external engagements
  • Drive KME Engagement Hub for the Danish affiliate.
  • Meeting / Congress management

  • Manage and coordinate the planning and execution of local/ regional/Global educational meetings, Advisory boards, congresses etc.
  • Organization of internal and external meetings incl. tracking of meeting minutes, action items and general filing
  • Liaise with ENLI when applicable
  • Material management
  • Support and ensure that medical materials (for advisory boards / congresses, FMSM, SRLs, publications etc.) go through appropriate material review and approval (DSMR) process
  • Office Management

    Act as the Office Manager in the Danish Affiliate Office.

  • Responsible for all office related matters (furniture, kitchen (food and beverage), cleaning, flowers, IT equipment etc.)
  • Manage and responsible for updating all quality matters with Global Security.
  • Secure all meetings in Cvent with focus on Strategic Meeting Management
  • Make sure that the Biogen Reception is running
  • Who You Are

    You have experience from the pharmaceutical industry in a role where you were involved in the planning and execution of project management activities while being responsible for all office related matters. You are a strong team player with an ability to deliver with efficiency and discipline.

    Qualifications

    Required Skills

  • Three or more years in pharmaceutical industry with a focus on functional operations, process optimization/execution, systems implementation
  • University degree preferred and training in IT, Science or business and administration
  • Spoken and written proficiency in Danish and English
  • High level of IT skills (MS Office programs as a minimum)
  • Proficiency with computers and the ability to quickly learn new technologies and processes
  • Experience in managing and leading initiatives in addition to driving quality and governance efforts at a local level and cross-functional
  • Excellent communication skills.
  • Why Biogen?

    Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

    Videos To Watch

    I'm interested

    Skriv i din ansøgning, at du fandt jobbet på ofir.dk


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    Andre job der minder om dette

    Kundeservicemedarbejder til Tyrkiet (Istanbul, Konya el. Alanya)

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    Hvidovre
    Info: Du skal kunne tale dansk Start: Hurtigst muligt Varighed type: Fuldtidsstilling Sprog: Dansk Erfaring: ikke nødvendigt Krav: Det er vigtigt at du allerede bor i Tyrkiet eller ved præcis, hvornår du flytter til Tyrkiet inden du søger dette job!...
    Indrykket:11. oktober 2021