Technical Assistant

Job Description

Appetizer
Do you have flair for structures, details and able to think creatively around data and innovation to find new insights? And are you interested in working closely with Field Operations team to ensure consistent workflow and finance reporting? If yes, then this position at Total in Esbjerg office might be your match!

Key Responsibilities
Overall, you have the responsibility of managing departments technical and administrative tasks. Furthermore, you will ensure maintenance of the systems to retain data in the function, distribution of reports and management of procedure/operations manual updates. Finally, you are responsible for the correct application of SAP processes, e.g. use of WBS structure in SAP as well as being the super user and support others.

These areas of responsibilities will include tasks such as:

  • Distribute reports, programmes etc. to internal stakeholders;
  • Compile technical reports, PowerPoint presentations etc.;
  • Perform IT related tasks and upload of documents to the intranet;
  • Update the departments personnel records;
  • Plan and book arrangements, travels, courses, external conferences and hotel bookings;
  • Ensure documents are updated and the department is notified of any changes;
  • Be the Decentralized Buyer performing standard procurement activities of low value services and issue orders;
  • Assist in procurement of services and materials
  • Be familiar with, and assist in administrative processes, e.g. work point, DnV verifications request and document control;
  • Assist in cost and reporting;
  • Coordinate with other Technical Assistants to ensure consistency across assets;
  • Work closely with Field Operations team to ensure consistent work flow and finance reporting;
  • Work closely with Campaign, Maintenance and Inspection Team to ensure the right priorities.

Context and environment

We offer
Total offers you a unique opportunity to join one of the top 5 Oil & Gas majors operating in more than 130 countries with over 150 nationalities in 500 professions. This means that you will be able to engage, share knowledge, gain cultural intelligence and become part of a collective success in terms of cross-cultural and cross-disciplinary project teams.

In becoming the responsible energy major committing to better energy, there is still a need for hydrocarbons in meeting energy demands. Meeting the energy needs of a larger population is therefore essential in the core business of exploring and producing oil & gas for as many people as possible. This is where you come in; Take action today and shape tomorrow’s energy in Total at our office in Esbjerg. Our 98,000 employees are committed to better energy that is safer, cleaner, more efficient, more innovative and accessible to as many people as possible. With diversity and mobility being the hallmarks of Total, you will both get to develop professionally and personally.

As Technical Assistant in the Field Operation, you will be able to shape and develop a central role with great influence in assisting project managers on administrative tasks related to project management as well as planning and performance reporting and follow-up. You will act as the Generator of Purchase Requisitions for the department below $50,000. This is with the possibility to continuously learn and develop your competencies in maintaining focus on continuous improvement of process efficiency. You will get to use your knowledge and experience applying a range of techniques when monitoring and updating budgets, cost, timescales and resources used and recommend actions where these deviates from agreed tolerances.

Fixed term contract: 2 years

Contact
For HR related questions regarding this position, please contact Recruitment Partner, Jacob Overgaard on +45 5365 0533. For the position/job related questions, please contact Field Operations Deputy Manager, Flemming Marxen on +45 3027 4578.

Candidate profile

Who we are looking for
It is important that you possess a safety mindset and address the job with a strong understanding of the business and people. Naturally, you thrive in a highly independent and visible position in a free and dynamic working environment. You are service minded, quality conscious and take pride in being prompt and accurate Moreover, this position calls for a structured and detailed approach with the ability to work and solve problems independently as well as in cooperation with interfacing departments in a very diverse environment. This is with a result driven attitude with the flair of creatively thinking around data and innovation to find new insights. Also, excellent interpersonal and communicative skills are essential in combining a holistic business view with concrete time-effective initiatives. We are looking for a strong team player with the ability to build relationships, influence and work constructively with others to achieve business goals.

Your background

  • Experience in data management;
  • Wide overall IT skills as well as known in SAP;
  • Proficiency in oral and written English.

We look forward to receiving your application!


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