Office Assistant (part time)

Role Summary

The Office Assistant will work together with the Office Manager to play a key role in the smooth day-to-day running of the Copenhagen office. You will need to be highly organized and well-disciplined, self-motivated, and proactive with a professional manner, and have strong interpersonal and administrative skills. This role will suit someone who enjoys being a valued member of the team. You, together with the office Manager, will be responsible for coordinating the duties to ensure a smooth running of the office.

What you’ll be doing
• Working closely with the Office Manager, you will deliver a high level of office administration support for the smooth and efficient running of the Copenhagen office.
• A key point of contact, you will handle all routine administrative matters in the department including receiving guests and dealing with enquiries/escalating where needed, opening, and distributing post, organizing couriers, filing and archiving, processing departmental expenses and invoices.
• Be professional, efficient, and courteous at all times.
• Coordinate and schedule meetings and organize meeting rooms.
• Arrange and book travel (including flights, accommodation, visas, itineraries etc.) for senior members of the office.
• Order stationery, merchandise, and supplies for the office together with our IT department.
• Liaise with telephone companies and other third-party service providers to the office, for various matters.
• Work alongside and collaborate with global colleagues.
• Additional / ad hoc duties as required to meet the needs of the business.

What we’re looking for
We invite applications from candidates who can demonstrate:
• Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
• Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
• Relationship building, with excellent interpersonal skills and the ability to quickly build relation.
• Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
• Professional integrity and a respect for company values.

Other requirements
• Strong office administration experience (essential)
• Highly organized and able to use initiative
• Able to adapt quickly to changes, handle multiple tasks
• Strong attention to detail and good problem-solving skills
• Self-motivated with a proactive and willing approach
• Able to work calmly under pressure
• Good MS Office skills (outlook, word, excel)
• Able to exercise discretion and uphold confidentiality
• Professional and strong work ethic
• Fluency in English, both written and verbal 

Please apply with your CV in English