People Operations Specialist (Maternity Cover)

By harnessing the power of technology, we have created a community-driven e-commerce platform based on personalization that disrupts one of the world's oldest industries. We have a massive reach with over 60 million app users and many great opportunities, plans, and ideas lined up. We are on a pathway to profitability and require a People Operations Specialist to help us grow.

Your future People & Culture team
The People & Culture Department consists of 8 colleagues. We support Vivino in People Operations, Talent Acquisition, IT, and Office Management. Most of your colleagues are in our Danish office in Copenhagen, and two are in San Francisco, California. We are a savvy team that continually strives to improve efficiency to support Vivino and all its employees. We take pride in working with the latest trends within our area of responsibility.

Be our go-to for all DK and EU-related People Operations
Join our team as a People Operations Specialist! We're seeking a dedicated professional to provide crucial HR support, navigate legal requirements, and ensure compliance, with a focus on our employees in Denmark and Europe.

To summarize a typical week in this role, responsibilities will include managing benefits, salaries, and HR-related queries, facilitating work permits, contracts, vacation rules, reimbursements, onboarding, offboarding, and overseeing maternity and sick leave. A big part of the tasks related to this position entails HRIS administration, report generation, policy management, and data clean-up.

Furthermore, your key responsibilities across these areas of focus can be summarized as follows:

• Ensure compliance with vacation rules, working closely with employees to address inquiries and discrepancies
• Approve payroll runs and verify the accuracy of payroll data before processing
• Handle HR operations for Danish and EU employees, ensuring adherence to labor laws and regulations
• Administer benefits programs, facilitate work permit processing, and manage leave and reimbursement procedures
• Oversee the entire employee lifecycle, from contract drafting to onboarding and offboarding processes
• Proficiently utilize HRIS systems to streamline operations and maintain accurate employee records
  

In this position, you will report directly to our VP of People and Culture, who is located in Copenhagen, Denmark. As this position often requires a physical appearance, we anticipate you will work most of your hours from the vibrant Copenhagen office. 

A proactive force, a natural communicator, and a positive mindset
While we prefer not to confine individuals within rigid categories, we imagine you will thrive and succeed in this position if you can showcase your experience in, or an aptitude for, many aspects outlined below.

You are a results-driven professional with an investigative and curious mindset, a commitment to continuous learning, and a practical approach to problem-solving. The ideal candidate will provide valuable insights, foster a collaborative environment, and excel as a supportive team player. Demonstrating conscientiousness, you meet timescales without compromising quality, ensuring accuracy through thorough checks and adherence to established procedures. With a structured task management style, you uphold high standards and consistently produce quality output efficiently. As a proactive individual, you take initiative, seize opportunities for innovation, and relentlessly pursue personal and team goals. If you embody these competencies and are ready to contribute to a dynamic and collaborative work environment, we invite you to join our team!

We also hope to see that you have and can demonstrate:

• Several years of experience in payroll management, including vacation rules
• Knowledge in legal compliance related to employment law, primarily in Denmark
• Experience with filing official documentation about different leave types
• System wizard skills in terms of on/offboarding and
• High proficiency in handling Danish and international employment contracts
• Employee data management and the best practice use of an HRIS
• Profound understanding of work permits, benefits, and reimbursements
  

Working at Vivino
Vivino is not just a workplace; it is a community where the people are at the center and always will be. Working at Vivino makes you feel surrounded by great people from different backgrounds and like you are part of an international community.

Here are some of the things we can offer you:

• A diverse team of many nationalities
• Friday bars with wine
• Daily catered lunches
• Delicious coffee, tea, and light snacks
• Social activities (go-karting, painting, chili tasting, movie nights, and more!)

Who are we?
TRUSTED BY MILLIONS TO DISCOVER AND BUY THE RIGHT WINE EVERY TIME

Vivino is the world's largest online wine marketplace and most downloaded wine app, powered by a community of millions. Vivino's unique wine shopping experience leverages community data to suggest personalized wine recommendations for each user. In addition to making wine discovery fun and effortless, Vivino is the best place for wine drinkers to buy wine. The Vivino app is available for download on Android and Apple devices.

We are a fast-paced, growing team with offices in San Francisco, California, and Copenhagen, Denmark. We also have teams worldwide in the UK, Netherlands, Italy, Spain, Germany, France, Ireland, Australia, and Hong Kong.

Our team is passionate about our core purpose - to empower people everywhere to enjoy wine to the fullest. We do that every day by building technology and leveraging data that puts the power back in the hands of the consumer. We do not see wine as a commodity but as an offering of a cultural experience that was once out of reach for many but is now open to everyone.

Our five core values are:

• Always Strive for Better
• Work Together
• Earn and Offer Trust
• Be Approachable
• Lead with Data

Commitment to diversity and inclusion
Vivino is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status, veteran status, or other characteristics protected by applicable law.

 
Application deadline: April 26, 2024