Office Assistant (part time)

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

To understand more including day-to-day life at Clarksons, visit us at www.clarkson.com

Role Summary

The Office Assistant will work together with the Office Manager to play a key role in the smooth day-to-day running of the Copenhagen office. You will need to be highly organized and well-disciplined, self-motivated, and proactive with a professional manner, and have strong interpersonal and administrative skills. This role will suit someone who enjoys being a valued member of the team. You, together with the office Manager, will be responsible for coordinating the duties to ensure a smooth running of the office.

What you’ll be doing
• Working closely with the Office Manager, you will deliver a high level of office administration support for the smooth and efficient running of the Copenhagen office.
• A key point of contact, you will handle all routine administrative matters in the department including receiving guests and dealing with enquiries/escalating where needed, opening, and distributing post, organizing couriers, filing and archiving, processing departmental expenses and invoices.
• Be professional, efficient, and courteous at all times.
• Coordinate and schedule meetings and organize meeting rooms.
• Arrange and book travel (including flights, accommodation, visas, itineraries etc.) for senior members of the office.
• Order stationery, merchandise, and supplies for the office together with our IT department.
• Liaise with telephone companies and other third-party service providers to the office, for various matters.
• Work alongside and collaborate with global colleagues.
• Additional / ad hoc duties as required to meet the needs of the business.

What we’re looking for
We invite applications from candidates who can demonstrate:
• Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
• Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
• Relationship building, with excellent interpersonal skills and the ability to quickly build relation.
• Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
• Professional integrity and a respect for company values.

Other requirements
• Strong office administration experience (essential)
• Highly organized and able to use initiative
• Able to adapt quickly to changes, handle multiple tasks
• Strong attention to detail and good problem-solving skills
• Self-motivated with a proactive and willing approach
• Able to work calmly under pressure
• Good MS Office skills (outlook, word, excel)
• Able to exercise discretion and uphold confidentiality
• Professional and strong work ethic
• Fluency in English, both written and verbal 

Please apply with your CV in English